For how long must a remote online notary public retain their electronic journal and audiovisual recording?

The requirement for a remote online notary public to retain their electronic journal and audiovisual recording for ten years after the last notarial act is rooted in regulatory standards that aim to ensure accountability and provide a means of verification if needed in the future. Retaining these records for a full decade allows for sufficient time for any potential disputes or questions about the notarial actions performed. This duration is designed to protect both the notary and the parties involved in the transactions.

Regulatory bodies typically set these time frames based on legal and practical considerations, such as the need for evidence in case of fraud or other legal inquiries. Furthermore, a longer retention period helps ensure that the notary has the ability to respond to any audits or investigations pertaining to their activities, thereby safeguarding the integrity of the notarial process.

In contrast, options suggesting shorter or indefinite durations do not align with the established requirements for record-keeping in remote online notarization. Such options might not provide adequate protection for the parties involved or could lead to compliance issues for the notary.