How should the remote online notary public ensure the recording of notarial acts?

The correct approach for a remote online notary public to ensure the recording of notarial acts is by utilizing appropriate technology measures to guarantee the quality of the recording. This means employing reliable and compliant software or tools that not only facilitate the remote notarization process but also capture high-quality audio and video recordings of the notarial acts. Such technology ensures that the notarial acts can be verified and reviewed if needed later on, providing an essential safeguard for the integrity of the notarial process.

Maintaining quality in recordings is crucial, as it can affect the admissibility of the notarial acts in legal contexts. Various jurisdictions have specific requirements around the quality and format of recordings, thus emphasizing the importance of using appropriate technology that adheres to these standards. This ensures compliance with state regulations and helps protect the notary against challenges regarding the authenticity of the notarizations performed.

While an external recording device may offer a solution, simply relying on one without ensuring the overall quality and regulatory compliance would not be sufficient. Verbal confirmation from clients and sole reliance on written notes do not provide an adequate or reliable record of the notarial acts, missing the critical requirements for secure and verifiable documentation in remote notarization processes.