In the context of Remote Online Notary, what is meant by audio-visual files?

Audio-visual files in the context of Remote Online Notary refer specifically to the video recordings of the notarization process. These recordings serve a critical role in ensuring the integrity and security of the notarization by providing a visual and auditory record of the proceedings. This documentation is essential for verifying the identities of the signers, confirming their willingness to sign, and ensuring that the notarization procedure follows legal standards.

In Remote Online Notary practices, the creation and maintenance of these audio-visual files are crucial for compliance with state regulations, which often require a clear and unaltered record of the transaction. The ability to review these files can also aid in resolving any disputes that may arise regarding the notarization, providing an objective account of the actions taken during the process.

The other options, while related to communication or security, do not directly address the specific definition or function of audio-visual files as they pertain to the notarization itself. For instance, records of communications and feedback do not constitute the formal documentation needed for the legal process of notarization, and security guidelines pertain more to procedural protocols rather than the direct recording of the notarization event.