What is required for the retention of electronic journals and audiovisual recordings?

The requirement for the retention of electronic journals and audiovisual recordings emphasizes the importance of secure electronic storage to protect these sensitive materials from unauthorized access. This is crucial because not only do these records contain personal and private information, but they also serve as evidence of the notary's acts and the integrity of the notarization process.

By ensuring that electronic journals and recordings are stored in secure electronic storage, remote online notaries can help safeguard against data breaches or unauthorized alterations, thereby maintaining the confidentiality and trust that underpin the notarial process. This regulation supports compliance with privacy laws and assures both clients and regulatory bodies that the notary is taking necessary steps to protect sensitive information, which is never truly achieved if records are kept in local directories or physical locations without adequate security measures.