What is the minimum retention period for audiovisual recordings maintained by a RON?

The minimum retention period for audiovisual recordings maintained by a Remote Online Notary (RON) is typically set at no less than 10 years. This requirement is instated to ensure that a verifiable record exists for all notarial acts performed online, providing evidence that can be referenced for legal purposes or in case of disputes. The 10-year retention period strikes a balance between ensuring that records are preserved long enough to be useful for potential future needs while not unnecessarily prolonging the storage of outdated data.

In many jurisdictions, this standard is designed to protect both the integrity of the notarial process and the public's interest by ensuring that all transactional evidence is readily accessible if needed for investigations or other official inquiries. This aligns with similar document retention policies seen in various practices where maintaining strong evidentiary trails is vital.